Privacy & Cookies Policy of searchtools.tech
Last updated: 05 February 2025
Your personal data and its protection are very important to us. This Privacy Policy applies to personal data processed in connection with our operations. The document is based on legal regulations regarding personal data, including the GDPR (General Data Protection Regulation of 27 April 2016) and the Personal Data Protection Act of 10 May 2018.
The content of the Privacy Policy may change at any time. We will always inform you about changes and provide the current version. We cooperate with entities that guarantee a high level of protection of the personal data we process.
Contact us! For all matters related to the protection of your personal data, you can contact us at: searchtoolsrzeszow@gmail.com or +48 503 666 166.
Data Controller
The controller of your personal data processed in connection with our online activities is Search Tools sp. z o.o., ul. Grunwaldzka 28, Rzeszów, NIP 8133839409.
Table of Contents
- What data we process, for what purpose, and on what legal basis
- Your rights related to personal data processing
- Data recipients
- Requirement to provide personal data
- Automated decision-making and profiling
- Data retention period
- Social media
- Newsletter
- Withdrawing consent
- Comments on the site
- Cookies and tools used on the site
- META (Facebook) Pixel
- Google Analytics
- External content
- Server logs
- Final provisions
1. What data we process, for what purpose, and on what legal basis
We process your personal data when you contact us, when you are our customer, or when you purchase our products or services:
| Purpose | Data Scope | Legal Basis (GDPR Article 6) |
|---|---|---|
| Contact | Email address (name and surname), phone number, other info provided in correspondence | a) Consent (6 1 a) to reply; f) Legitimate interest (6 1 f) for efficient communication |
| Order | Name, address, email, phone number; additionally: tax ID (NIP), business details | b) Contract performance (6 1 b) |
| Invoicing & tax compliance | Business data, name, address, NIP | c) Legal obligation (6 1 c) |
| Claims & order withdrawal | Email, name, content of claim, bank account number, address, phone | b) Contract performance (6 1 b), c) Legal obligation (6 1 c) |
| Marketing (newsletter) | Email, name | a) Consent (6 1 a); f) Legitimate interest (6 1 f) |
| Archival and evidence | All of the above data | f) Legitimate interest (6 1 f) |
| Claims handling | All above data | f) Legitimate interest (6 1 f) |
| Site management & analytics | IP address, site behavior | f) Legitimate interest (6 1 f) |
| Cookies usage | IP, user behavior | a) Consent (6 1 a) |
| Social media profile management | Data related to usage of social media platform | f) Legitimate interest & a) Consent when joining groups (6 1 f + 6 1 a) |
| Data protection obligations | Data required by law | c) Legal obligation (6 1 c) |
2. Your rights regarding personal data processing
You have the following rights:
- Access
- Rectification
- Deletion („right to be forgotten”)
- Restriction of processing
- Objection to processing
- Data portability
- Filing complaints with the President of the Personal Data Protection Office
- Withdrawal of consent at any time (without affecting the legality of processing before withdrawal)
Requests should be sent to searchtoolsrzeszow@gmail.com.
3. Data recipients
Your data may be shared with third parties providing services related to website operation and social media management. We carefully select these entities to ensure appropriate data protection.
Within EEA recipients
- Cyberfolks S.A. (IT hosting)
- MailerLite Limited (marketing support)
- iFirma S.A. (invoicing system)
- Płatności24 (payment provider)
Outside EEA recipients
- Meta (marketing support)
- Google (analytics)
- Microsoft (analytics)
4. Requirement to provide data
Providing personal data is optional, but necessary for:
- Contract execution & service provision
- Responding to inquiries
- Compliance with legal obligations
5. Automated decision-making and profiling
We do not use your data for automated decision-making with legal impact. We may use anonymized profiling for site optimization.
6. Data retention period
Data is processed only as long as needed, and then irreversibly deleted/destroyed. Retention periods: 3 or 6 years + 1 year (for potential claims); length depends on business relationship. Data processed on legitimate interest is kept until objection or target achieved. Consent-based data until withdrawal. Site administration data until outdated.
7. Social media
We manage profiles via plugins (Facebook, Instagram, YouTube, LinkedIn). Data shared via plugins is subject to that platform’s policy. If logged into such platform, they may collect info about your visit; to limit this, log out or use incognito mode.
8. Newsletter
Data (name, email) is processed by MailerLite Limited in Ireland. Consent required; data will not be transferred outside the EU. You’ll receive newsletters until unsubscription or company ends sending. Inactive subscribers (2 years) are removed.
Upon unsubscribe, data is kept as needed for possible claims. Data may be shared with hosting and email service providers under agreements.
9. Withdrawing consent
If processing is based on consent, you can withdraw it anytime by emailing the controller. Withdrawal does not affect prior processing legality.
10. Comments on the site
To post comments or reviews, name and email are required. Submission constitutes consent. Admin reserves right to moderate or delete content.
11. Cookies and tools
The site uses cookies („own” and „third-party”) — you can manage or delete them via browser settings. Plugins from social platforms and tools like Google Analytics and Meta Pixel are used.
12. META (Facebook) Pixel
We use Facebook Pixel to analyze page visitors and retarget ads. Data is anonymous (location, gender, age, online activity), but may be combined with platform data. It helps assess ad performance.
13. Google Analytics
We use GA for service usage analytics and improvement. It uses cookies; data is anonymous but may be combined with user’s Google browsing/usage. You can disable cookies via browser; this may limit functionality.
14. External content
The site may embed content from external services (e.g., audio/video). These services may collect info when you view content. We recommend logging out of external services to limit tracking.
15. Server logs
Server logs record requests (IP, date/time, browser, OS) for site administration. This data is not linked to individuals and only accessible by authorized personnel.
16. Final provisions
All materials on this site are original and legally protected. Unauthorized use may lead to legal liability. If in doubt about legal use, contact us. Content is for educational purposes and doesn’t replace expert advice. Policy content may change (e.g., due to service provider changes); the update date is clearly indicated.
